I haven't found the answer to your question yet John other than as suggested - omitting the last inverted comma when you break a speech into paragraph.
In the mean time, I decided I needed a refresher course in punctuation... so looked on one or two web sites. I have copied some rules from this web site, because I thought it might stimulate discussion, and because Stephanie commented on my aberrant commas.
Anyone any comments on the following 'rules'?
http://www.crazycolour.com/os/punctuation.shtml
Basic Rules of Punctuation
The Comma (,)
The uses of the comma are:
Separate a list of items
i.e.: Apples, pears, bananas and grapes are fruit
Indicates a word in apposition
i.e.: The organisation, XYZ Enterprises, sends all members of staff on training at least once a year
Used before or after a participle phrasing
i.e.: Being in possession of a lottery ticket, you may stand a chance to win
Indicate a slight pause
i.e.: We have hardly had a summer in Gauteng, it has been overcast and rainy most days
Separate an exclamation or an expression
i.e.: Oh dear, is that you meant?
Introduce direct speech
i.e.: The speaker said, "The comma is used to introduce direct speech."
Ellipsis
i.e.: Crips may be eaten too frequently; popcorn, too seldom
Used to indicate parenthesis*
(whether it be related or non-related) i.e.: English Word Power, an interactive English language development software, helps to develop ones skills to effectively communicate in English.
Noun: a word used to name or identify any class of persons, places or things
Semicolon (
The uses of the semicolon are:
Separates one part of a sentence from another. The pause is longer than that of the comma
i.e.: The semi colon separates one part of a sentence from another; the pause is longer than that of the comma.
Replaces a connective
i.e.: The Institute of Secretaries strives to provide members with a unique service; ideas, knowledge and experience is shared.
Balances two opposite ideas
i.e.: He who eats vegetables should be healthy; he who is healthy should not get ill.
Colon (
The uses of the colon are as follows:
Used as a quotation
i.e.: He said: "We will close early on Friday."
Used to show a summary or a speech
i.e.: We will summarise as follows: we are all to take care of the way that we conduct ourselves to customers.
Lists a series of items or ideas etc.
i.e.: The tasks that I must complete by Thursday are: type up the minutes of the meeting held on Monday, finalise the farewell arrangements for Mrs. Joans, complete the PowerPoint presentation for Mr. Smith and update the filing.
To show a definition
i.e.: Definition: a statement of the meaning of a word.
Before a reference or a title
i.e.: You are read more about the various punctuation marks in the following book: The Professional secretary's handbook, Houghton Mifflin Company, Boston/ New York
Balance two parts of a sentence
i.e.: Dark of night: light of day.
Full Stop (.)
The uses of the full stop are:
ends a complete sentence
i.e.: The cat sat on the mat.
used after and initial or abbreviation
i.e.: Mr. J. Bradford has an Ph.D.
Question Mark (?)
The uses of the question mark are:
Indicate a question.
i.e.: What's a question?
Express Doubt.
i.e.: Surely you know what a question is?
Exclamation Mark (!)
The uses of the Exclamation Mark are to show:
An exclamation
i.e.: Ah! So much to do, so little time.
A command
i.e.: Stop complaining!
Strong Emotion
i.e.: Waiting in queues really irritates me!
Determination
i.e.: I think I can, I think I can!
Astonishment
i.e.: Wow! That's fantastic!
Irony
ie: There's no sarcasm in that!
Ellipsis (…)
The uses of the Ellipsis are to indicate:
Interruptions
i.e.: As I was saying…
Thinking
i.e.: When I was a younger….The speaker was lost in thought.
(Please note: Here the fourth stop is s full stop and indicates the end of a sentence. The punctuation mark, ellipsis, is otherwise made up of three dots.)
Brackets ( )
The use of the bracket is to indicate parenthesis
i.e.: The use of the bracket is to indicate parenthesis (additional information)
Hyphen (-)
The uses of the Hyphen are:
Carries an incomplete word to the next line.
i.e.: The winners to the competitions will be announ-
ced at the end of April.
Clarifies pronunciation of words
i.e.: The Patent Co-operation Treaty was launched in South Africa in March last year.
Precise Meaning
i.e.: Twenty five-year-olds go to that Nursery School.
Part of a compound noun
i.e.: Do ten press-ups a day to improve your fitness.
Part of a compound adjective
i.e.: The pre-shrunk material is ready to be sewn.
Show stammering
i.e.: The m-m-monster g-g-gave me a f-f-f-fright.
Used in place of "to"
i.e.: A usual work-day is from 08:00-16:30 hours.
Helps to avoid ambiguity
i.e.: The office possesses a little-used storeroom.
(How would the meaning of the sentence change if the hyphen was removed?)
Quotation Marks
Also known as: Inverted Commas or Speech marks
The use of Quotation Marks are to show:
A quotation
i.e.: He said: "We will close early on Friday."
Announcement
i.e.: Notices stating "Silence" are often found in libraries
Titles
i.e.: This page of the web site is known as "Skills Development"
Direct Speech
i.e.: The speaker said, "The comma is used to introduce direct speech."
Apostrophe
The use of the Apostrophe is to show:
Mark a missing letter/s in a contracted word
i.e.: Please don't worry if you can't remember all that you have learnt first time round.
Indicate possession
i.e.: The Personal Assistant's computer has the internet loaded on it.
Dash ( - )
The use of the Dash is to show:
A dramatical pause and that something is to follow
i.e.: It then struck me – practice makes perfect.
To indicate parenthesis (in place of brackets)
i.e.: English Word Power - an interactive English language development software - helps to develop ones skills to effectively communicate in English.
Sets apart a reflection or a affliction
i.e.: It is dreadful to be on the roads in peak-hour traffic – very dreadful indeed.
To show hesitant speech
i.e.: I think I understand – I am not too sure
To demonstrate omitted words.
i.e.: D – I have taken the wrong off-ramp.
<Added>oops i forgot of course ...
the Semicolon is ( ; ) not (;) smiley
and Colon ( : ) is and not (:) smiley